Important

  • If you are not able to present your talk for any reason, you are kindly requested to contact the conference organizing office immediately and notify us of any change of presenter or withdrawal.
  • Please also inform us in case you have any special needs which would affect your presentation (e.g. wheelchair).

Speaking time

  • Please rehearse your talk to make sure the total length does not exceed the allocated speaking time – a timer will be available on the podium.
  • Discussion time is planned at the end of each session, after all talks have been presented
  • Remember to allow some time for the changeover of speakers and chairperson’s introduction, and for questions and discussion.
  • Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, in view of the short time available, names cannot be read to the audience.

Commercial disclosure information

  • A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.
  • If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

Presentation details

  • Format: 16:9 landscape
  • File type: PowerPoint .pptx
  • File size: maximum 1GB
  • File name: presenter’s name, date and presentation title – e.g.: Doe_230622_mypresentation. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.).
  • Font size: minimum 20 points for easy viewing recommended
  • Fonts: Use “Latin-based fonts“. If you need special fonts, save them as “embedded fonts“ with the presentation on a USB stick and hand in everything at the speaker service centre (File -> save as “name of presentation“ and under “tools“ -> save options mark the checkbox “embed True type fonts“ and select “embed all characters“).
  • When using mathematical symbols please use the ones which are available under Latin fonts (unicode or DOS: Western Europe) as these can be shown without any problems.
  • Do not use any passwords or encryption for your presentation file.
  • The official conference language is English. Therefore, all presentations are to be held in English.

Presentation upload/handover:

Speakers can decide to upload their presentation slides either online via an upload link (until June 20, 2022) or at the venue with a technician. All presentations will be loaded into a central presentation handling system that will store and distribute the presentations to the correct session on time.

Online presentation upload
Handover onsite in the lecture hall
  • Deadline: at least 2 hours before your session starts
  • The technicians are available durin the following times:
    Thursday, June 23: 12:00-19:00 hrs CEST
    Friday, June 24: 08:00-19:00 hrs CEST
    Saturday, June 12: 08:00-13:00 hrs CEST
  • IMPORTANT: presentations CANNOT be viewed at the technician’s desk – only the files can be uploaded
  • Bring all files needed for your presentation on a USB-Stick. You may want to carry a second USB-Stick as a back-up in case there is any insoluble technical problem. The professional staff onsite will assist you to upload your presentation into the system.
  • If you have more than one presentation during the conference, you may upload all your presentations at the same time and they will be sent to the corresponding session halls at the time of your sessions.

Pictures

Please note that taking pictures during the sessions is allowed, unless indicated accordingly by the presenter. People who do not observe this rule will be excluded from the session by the chairpersons.

General presentation tips

  • Make yourself known to the chairpersons and/or the room assistant in your session room before the beginning of the session.
  • The text on your slides should be concise and to the point, key facts should be highlighted. No more than seven text lines should be used per page. Your guiding principle should be “As much as necessary, as little as possible”.
  • Colours should be used sparingly. Choose colour combinations that make your text easy to read.
  • Keep data on the slides simple.
  • Ensure a logical order of the content, clearly and well-structured.
  • Collect your illustration material well in advance. Refrain from selecting too many images and movies. Concentrate on those which emphasise your key points and conclusions optimally. Avoid overlying images on one slide as they cannot be visualised on the final version of your presentation.
  • Remember that the vast majority of the audience are not native English speakers – speak clearly (whether or not English is your native tongue) and not too fast.
  • Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.